Date: Saturday, June 9th
Call Time: 3:00pm
Play Time: 4:00-4:30pm
Location: Kelly Park in San Jose, CA
1650 Senter Road
Driving directions
and a map can be found here: http://www.diadeportugal.com/phscfesta.html
Complete "Festival Info is below". Due to the "Fair Ground" Rules,
parking will be distant
from the stage. Pack light and come early. Look for "Free
Lots" if possible, otherwise,
pay for parking and we will try to get you reimbursed.
See you Saturday!
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Festival Runs from 10am 7:30pm.
o 10:15am Emily Rocha
o 10:45am Grupo Cultural
San Jose
o 11:15am Goan Dance Group
o 11:45am Portuguese Pointer
Exhibit
o 12:00pm Fallon Nunes
o 12:30pm Portugal na California
o 1:00pm Parade and Opening
Ceremonies
o 2:00pm POSSO School Sings
Songs
o 2:15pm Uniao Popular
o 3:00pm Tradicoes da Nossa
Terra
o 3:30pm Ramana Vieira
o 4:00pm
Sambao Para O Povo
o 4:30pm Portuguese Water
Dog Exhibit
o 4:45pm Mar Alto
o 5:15pm Raffle
o 5:30pm Raça
o 7:30pm Festival ends
Parking
· Free parking
will be provided to each group either through one of the free parking lots,
or reimbursement of paid parking.
· All parking
lots are on Senter Road and there will be plenty of signage to indicate
which ones are paid and which ones are free.
· If you choose
to park in one of the paid lots, you may get reimbursed in cash at the
Welcome Booth.
Come to the welcome booth and tell Angela Costa how many groups members
had to
pay for parking, and you will be reimbursed accordingly.
· There will
be two shuttles taking people from the parking lots to the main entrance
of the festival.
Setting Up
· Set-up time
will be from 7:00am to 9:00am the morning of the festival.
· ALL GROUPS
MUST BE FINISHED SETTING UP BY 9AM AND
ALL VEHICLES OFF PARK GROUNDS BY 9:30AM. This is required by
History Park San Jose.
· The park will
open to the public promptly at 10am, and there should be NO VEHICLES on
park grounds at that time.
Take- Down
· Take-down
of all booths begins immediately at 6PM. At the end of the festival, all
groups should arrange to dispose of all trash properly.
Facilities
Different areas will be provided with different facilities. Please
find the section below that applies to you and please adhere to the guidelines.
Information Booth
· Booth Arrangement:
Each booth will be given one 8-foot table, two folding chairs and a basic
10x10 canopy
· Booth locations
will be assigned by the festival committee. Each booth will have
a small sign with a group name attached to the table, and that is how you
will know where your booth is.
· Info booths
may give out any materials (brochures, trinkets, etc.) as long as its
FREE and LEGAL.
· FOOD AND DRINK
CAN NOT BE GIVEN OUT AT AN INFORMATION BOOTH!
· Info booths
will be responsible for disposing of all trash in public trash cans. We
will have plenty trash receptacles made available in the info booth area.
A clean-up crew will periodically collect trash from trash cans.
· Electricity:
We can have an electrical outlet made available; however, you need to indicate
all the types of equipment you will be using so we can ensure that we will
provide adequate voltage to your station.
· Signage: Info
booths are responsible for your own signage. You might want to bring extra
signage or décor to add flavor and visibility to your booth.
Vendor Booth
· Booth Arrangement:
Each booth will be given one 8-foot table, two folding chairs and a basic
10x10 canopy
· Booth locations
will be assigned by the festival committee. Each booth will have
a small sign with a group name attached to the table, and that is how you
will know where your booth is.
· Vendor booths
may sell any non-perishable item or service (as long as its LEGAL!).
· FOOD AND DRINK
CAN NOT BE SOLD AT A VENDOR BOOTH!
· Vendor booths
will be responsible for disposing of all trash in public trash cans. We
will have plenty made available in the vendor booth area. A clean-up crew
will periodically collect trash from trash cans.
· Electricity:
We can have an electrical outlet made available; however, you need to indicate
all the types of equipment you will be using so we can ensure that we will
provide adequate voltage to your station.
· Signage: Vendor
booths are responsible for your own signage. You might want to bring extra
signage or décor to add flavor and visibility to your booth.
Food Booth
· Booth Arrangement:
We will provide each group with a basic 10'x10' food booth with screens,
and two 8-feet tables and two chairs.
· TEMPORARY
FOOD PERMIT: All food booths must obtain a "Temporary Food Booth" permit
from Santa Clara County 's Department of environmental Health, Consumer
Protection Division. There will be a health inspector that will be inspecting
your booth during the day of the event to ensure that you are following
health regulations.
· All permits
MUST be coordinated through one person Joe Machado, the Food Booth Committee
chairperson. If you have not already been in touch with Joe, please contact
him at joe.machado@asr.sccgov.org.
· If your organization
is new to the process, we will make arrangements with the County and assist
you in the process to obtain the permits. For more information on the requirements
for a Temporary Food Booth, please call the County's Consumer Protection
Division at 408-918-3400 or go to: www.sccgov.org/content/0,4745,ccid%253D120400,00.html#04.
· Menu: Food
Booth groups may feature any kind of cuisine, but should coordinate with
the Food Booth Committee to avoid duplication. Vendors must show their
menu selection on their applications.
· Please send
your menu items and prices to DiadePortugalCA@yahoo.com so that they can
be put into the festival program as well as on a large sign in front of
the food booth area.
· BEVERAGES
CAN NOT BE SOLD AT A FOOD BOOTH!
· Food Preparation:
The regulations on how to properly cook and handle food can be found at
Santa Clara County 's Consumer Protection Division at: www.sccgov.org/content/0,4745,ccid%253D120400,00.html#04
· Trash Removal:
Food booths will be responsible for disposing of trash in public trash
cans. We will have plenty made available in the food vendor area. A clean-up
crew will periodically collect trash from trash cans.
· Electricity:
We can have an electrical outlet made available; however, you need to indicate
all the types of equipment you will be using so we can ensure that we will
provide adequate voltage to your station (we will ask for this under Load
Sheet in the Food Booth Application).
· Water: Access
to water and wash bins are not readily available, and you will have to
make arrangements for this in your food booth. We suggest you bring portable
water containers, soap and a holding bucket to create a wash station.
· ICE: You must
bring your own ice to keep food cooled to the necessary temperature.
· Booth locations
will be assigned by the festival committee. Each booth will have
a small sign with a group name attached to the top, and that is how you
will know where your booth is.
· Signage: Food
booths are responsible for your own signage. You might want to bring extra
signage or décor to add flavor and visibility to your booth.
Performance Groups
· Schedule:
Below is the current schedule of entertainment for the day. If for
some reason your group can not perform at the designated time, please let
us know IMMEDIATELY so that we can try to re-work the schedule and update
all performers. We will do our best to accommodate your needs.
· When you arrive,
please have a member of your group go to the stage and check in with Christina
Silva. She will be the person coordinating the entertainment that
day.
· Also, please
know that this schedule may change between now and the festival.
I will send out a final schedule a couple days before the festival.
o 10:15am Emily Rocha
o 10:45am Grupo Cultural
San Jose
o 11:15am Goan Dance Group
o 11:45am Portuguese Pointer
Exhibit
o 12:00pm Fallon Nunes
o 12:30pm Portugal na California
o 1:00pm Parade and Opening
Ceremonies
o 2:00pm POSSO School Sings
Songs
o 2:15pm Uniao Popular
o 3:00pm Tradicoes da Nossa
Terra
o 3:30pm Ramana Vieira
o 4:00pm Sambao Para O
Povo
o 4:30pm Portuguese Water
Dog Exhibit
o 4:45pm Mar Alto
o 5:15pm Raffle
o 5:30pm Raça
o 7:30pm Festival ends
· Your group
will be required to be at the park and ready to perform 30 minutes before
you are scheduled to perform. If your group is not ready to go, we will
move on to the next group that is ready.
· Length of
Performance: Your group will have 30 minutes total to set up, perform and
exit the stage. Please do not bring heavy props or backdrops that will
require a lengthy set-up time.
· Musical Equipment:
We will provide a sound system to accommodate both live and recorded music.
Please indicate what kind of equipment you will need (CD player, cassette
player, microphones, etc.).
· Participation
stipend: There will be a stipend provided to all groups who perform at
the festival. On the day of the festival, after your group performs,
please have a representative pick up your check at the welcome booth from
Angela Costa. Unless otherwise directed, we will make the checks
payable to the name of your group.
· Participation
in Parade: Participation in the Dia de Portugal Parade is not mandatory,
though it is encouraged and appreciated. Please reply if your group will
be able to participate in the parade. Even if you have already said
that you will march in the parade, please re-confirm your participation
as a triple check for us.
· INSTRUMENTS:
If your group has instruments youll need to store them in a basement room
in the firehouse on park grounds. This is because you CANNOT leave
your car on the park grounds during the festival and you will NOT be able
to drive your car onto park grounds once the festival has begun.
· If you choose
to drive up to the gate to drop off instruments, you will need to park
in one of the free or paid parking lots. PLEASE DO NOT PARK IN THE
HANDICAP PARKING LOTS!!
· Cancellation:
If you suspect that your group will not be able to participate, please
let us know IMMEDIATELY! There will be no penalty for canceling, but it
just makes things more difficult logistically and we appreciate your consideration.
Artists Area
· Panels will
be provided and already set up to display your art. If you require
tables and chairs, please reply with what you will need.
· Each artist
will be under their own canopy. Artist locations will be assigned
by the festival committee. Each area will have a small sign with
the artists name, and that is how you will know where your area is.
· Artists may
sell any of their own art. FOOD AND OTHER ITEMS CAN NOT BE SOLD IN
THE ARTISTS AREA!
· Artists will
be responsible for disposing of all trash in public trash cans. We will
have plenty made available in the artists area. A clean-up crew will periodically
collect trash from trash cans.
· Electricity:
We can have an electrical outlet made available, however, you need to indicate
all the types of equipment you will be using so we can ensure that we will
provide adequate voltage to your station. Download and print the
Power Requirements Form
· Signage: Artists
are responsible for your own signage. You might want to bring extra signage
or décor to add flavor and visibility to your booth.
· Commission
Fee: Artists are not charged a participation fee. However, if an
artist sells more than $200 worth of art on the day of the festival, we
require a 10% commission be given to the museum. For example, if
you sell $300 worth of art, you are required to give $30 to the museum.
Authors Area
· All author
tables will be under individual canopies, similar to last year. Author
locations will be assigned by the festival committee. Each table
will have a small sign with the authors name, and that is how you will
know where your area is.
· Authors may
sell any of their own written works. FOOD AND OTHER ITEMS CAN NOT
BE SOLD IN THE AUTHORS AREA!
· Authors will
be responsible for disposing of all trash in public trash cans. We will
have plenty made available in the authors area. A clean-up crew will periodically
collect trash from trash cans.
· Electricity:
We can have an electrical outlet made available, however, you need to indicate
all the types of equipment you will be using so we can ensure that we will
provide adequate voltage to your station. Download and print the
Power Requirements Form
· Signage: Authors
are responsible for your own signage. You might want to bring extra signage
or décor to add flavor and visibility to your booth.
· Fee: Authors
are charged $25 for half a table or $50 for a full table.
Parade Participants
· We will begin
lining up groups for the parade at 12:15pm. Please be there on time
so that the line-up process can go smoothly and the parade can begin promptly
at 1pm.
· Festival opening
ceremonies will take place immediately following the parade on the main
stage.
· All parade
participants will be given a ticket to redeem for one free, non-alcoholic
beverage.
If you have any other questions, or need additional information, please
do not hesitate to contact us.
Thank you!